Once the invoice is received, the accounting personnel should check if it matches the pending purchase order. The data introduced in the accounting system should roughly include the following: the current date, the invoice date, the purchase order number, the General Ledger account number and the amount of the actual invoice.

The check must be completed and any supporting documentation should be attached and forwarded to the Office Manager for approval before the actual check can be processed or made. As for the status of the check, the Accounts Payable Department should be contacted if there are any difficulties and questions. Any supporting document might also be mailed with the check by the AP Department, should the requestor make such a demand.

Various problems regarding checks might arise. For instance, a check is deemed invalid and voided if there is an error in the payee amount, if the error occurred...
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